Human Resources Administrative Coordinator

Human Resources Administrative Coordinator

Join Meridian’s fast-paced and collaborative environment as an Administrative Coordinator, within our Human Resources Team. In this dynamic role, you’ll play a key part in supporting the Human Resources team with a variety of operational and administrative tasks. Your work will contribute directly to the success of our HR and Finance function.

As an Administrative Coordinator, you will take on responsibilities that span across human resources and finance, including coordinating benefits, supporting new hire onboarding, assisting with components of payroll processing, and maintaining HRIS data. You will help organize career fairs and provide critical support to our recruiting efforts. You will also provide traditional executive administrative support for 2 to 3 partners in their delivery of client services. This is an exciting opportunity for a detail-oriented, proactive professional looking to gain experience and make an impact in a dynamic, growing organization.

This full-time (40 hours/week) hybrid role offers flexibility, with three days on-site at our Lake Forest, IL headquarters and two days working remotely each week.

What You’ll Do

• Manage pre-hire assessments, coordinating interviews, and support onboarding by creating offer letters, sending communications, processing new hire paperwork, and updating job postings on platforms such as Handshake, LinkedIn, and Indeed.

• Assist with benefits enrollment and updates in ADP and Workday, ensuring changes are properly communicated to carriers

• Maintain accurate associate data in ADP and Workday, ensuring timely updates for payroll, deductions, salary changes, and benefits

• Support organizing and managing career fair attendance, logistics, and preparing materials to ensure successful representation of the company

• Perform benefits support tasks including reviewing and submitting benefit invoices, tracking expenses, and assisting in monthly benefits reconciliations

• Ensure timely and accurate entry of HR, payroll, and financial data into ADP and Workday – ensuring employee records are accurate and maintained

• Serve as a point of contact for employee inquiries regarding payroll, benefits, and other HR-related issues

• Maintain and update records in CRM (MS Dynamics), process time sheets, and handle expense reports to ensure accurate and timely data entry

• Assisting HR, Finance, and Administrative teams with ongoing projects and key initiatives while also providing dedicated administrative to support to 2-3 partners

Who You Are

Expertise:

• Demonstrated knowledge of basic HR functions including payroll, employee records, and benefits administration

• Familiarity with HR vendor support tasks such as benefits invoice review/processing and reconciliation

• Experience with HR systems and payroll software, such as ADP, Workday, or similar platforms

• Leverage knowledge of office management and administrative processes to ensure smooth operations

Skills and Abilities:

• Exhibit strong organizational skills, with the ability to multitask and prioritize effectively while adhering to established processing timelines

• Demonstrate proficiency in Microsoft Office (Word, Excel, and PowerPoint) and experience with ADP, Workday, or similar HRIS platforms

• Communicate effectively with internal teams and external vendors through excellent verbal and written communication skills

• Maintain attention to detail and accuracy in processing HR, benefits, and payroll information and data

• Exercise discretion in handling sensitive and confidential information

Work Style and Attributes:

• Work independently and collaborate effectively with cross-functional teams

• Manage multiple tasks and priorities in a fast-paced setting with ease

• Take a proactive approach to identifying and resolving issues

• Embrace routine tasks while eagerly taking on new challenges as needed

Education and Experience

• An undergraduate degree or equivalent work experience in a related field such as human resources, business administration, or finance

• 2-4 years of experience in an administrative, HR or finance role, with experience in supporting payroll and benefits administration highly preferred

Physical Requirements:

Physical Demand Level: Light

• Ability to unilaterally and bilaterally lift, push, and pull 0-10 pounds frequently and 11-20 pounds occasionally

• Constant seeing, hearing, and talking

• Frequent fine motor skills including grasping/handling

• Occasional position changes (sitting, standing, walking, bending, stooping, and crouching)

• Occasional reaching (forward, above shoulder, and below waist)

Why Meridian?

At Meridian, we are committed to excellence, collaboration, and innovation. As an HR Administrative Coordinator, you will play a crucial role in supporting our teams while contributing to the smooth operation of our HR, finance, and office functions. You’ll work with a collaborative team that values your contributions and is dedicated to your professional growth.

We offer comprehensive learning and development programs, mentorship opportunities, and a clear path for career advancement. Whether you’re refining your skills in HR Administration, payroll processing, or financial management, we’ll provide the tools and resources to help you succeed.

We prioritize work-life balance and support our employees’ well-being through flexible work arrangements and wellness initiatives. You’ll be empowered to manage your responsibilities effectively while contributing to a positive and supportive work environment.

Meridian is dedicated to fostering a diverse and inclusive workplace where all employees can bring their authentic selves to work. You’ll have the opportunity to contribute to our ongoing diversity and inclusion initiatives, ensuring a workplace where everyone can thrive.

About Meridian Compensation Partners

Meridian, a premier independent executive compensation consulting firm, has been setting the benchmark since 2010. With a strong presence across twelve North American offices and nearly a hundred working consultants, we serve hundreds of influential international and North American companies. Regularly named a “Best Small Firm to Work For” by Consulting Magazine, our expertise is trusted by boards and senior executives seeking counsel on executive compensation, incentive design, disclosure, and governance. In Canada, Meridian works with some of the largest companies in the TSX Composite. In the U.S., Meridian has the largest market share among companies in the Fortune 250.

As trusted advisors and strategic partners, we deliver forward-thinking solutions and actionable insights. Joining Meridian means being part of a firm that values your unique perspective and is committed to guiding companies through the evolving business landscape with integrity and foresight.

Equal Opportunity Employer

Meridian is an equal opportunity employer. We are committed to creating an inclusive environment where all employees and applicants are treated with respect and dignity. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions at Meridian are based on business needs, job requirements, and individual qualifications. We encourage applications from all qualified individuals and are dedicated to providing a workplace that values diversity and inclusion.